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ADEM Program Coordinator
Agency: Arkansas Department of Emergency Management
Office: Camp Joseph T. Robinson
Section: Preparedness
Date Posted: 03/07/2018
Posting Expires: 03/21/2018
The Arkansas Department of Emergency Management (ADEM) Program Coordinator administers program specific state and federal grant assistance programs. This position is governed by state and federal laws and agency policy.
Typical Functions
Reviews documentation, monitors eligible funds, and distributes funds on eligible projects. Works with disaster applicants and other state and federal agencies to obtain grants. Completes daily and weekly progress reports. Oversees the administration of specific state and federal grant/assistance programs. Ensures that program specific state and federal grant/assistance programs are in compliance with all laws, regulations, policies, and program guidelines. Reviews all FEMA policies as related to grant/assistance programs. Monitors, closes, audits, and reconciles grant/assistance records. Updates grant administrative plans annually. Conducts training for local and county emergency management officials. Performs other duties as assigned.
Special Job Dimensions
This position is subject to 24-hour on-call duty in the event of an emergency or disaster.
Knowledge, Abilities, and Skills
Knowledge of the all phases/levels of emergency management. Knowledge of state emergency management procedures. Knowledge of basic accounting principles. Knowledge of grant management principles. Knowledge of personal computer and software applications. Ability to assemble, correlate, and analyze facts related to emergency management. Ability to communicate and present information to professionals, other interested groups, and/or individuals. Ability to comprehend, interpret, and apply regulations, procedures, and related emergency management information. Ability to consult and provide technical assistance. Ability to establish and maintain effective working relationships with associates, staff, public officials, civic and community groups, and the general public. Ability to prepare and interpret financial reports and statements. Ability to plan and prepare necessary quarterly progress reports.
Minimum Education and/or Experience
The formal education equivalent of a bachelorís degree in public administration, business administration, or a related field; plus two years of experience in program organization and administration, grants management or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
PREFERRED QUALIFICATIONS: Well-rounded background in emergency management and/or any of the emergency response disciplines. A working knowledge of DHS/FEMAs training philosophies, procedures, and programs and must have the ability to meet the federal qualifications for an ICS Instructor. In addition to the actual presentation of training materials, must have the ability to design and develop material to the current doctrine and prepare all supporting documents and evaluate outcomes. Experience working with and managing Federal Grants.

MANDATORY QUALIFICATIONS: Current Arkansas Certification as a Hazardous Materials Technician. Detailed in-depth working knowledge of USEPA's Rules and Regulations regarding SARA Title III Programs including Emergency Planning and Community Right-to-Know Act (EPCRA) and Tier II reporting. Ability to provide consultation services to first responders regarding response to hazardous materials releases in Arkansas. Provide advice regarding the resolution of and/or containment of hazardous materials to prevent negative outcomes to the community and/or emergency workers on a 24/7/365 basis. Be eligible for certification as a Specialized Law Enforcement Instructor by the Office of Law Enforcement Standards and Training and meet the minimum federal qualifications for an Incident Command System Instructor. These standards and qualifications include documenting a minimum of 40 hours of training in Adult Instructional Methodology and completion of FEMA/EMIs E449/L449 Incident Command System Curricula Train the Trainer; EMI Master Trainer Certification or equivalent; Proficiency with the Microsoft Office Suite of Programs; Working knowledge of audio/visual and multimedia systems.
Certificates, Licenses, Registrations
Agency Specific Information
The Arkansas Department of Emergency Management (ADEM) is announcing a vacant position (#22088807) of ADEM Program Coordinator, Grade GS06. Starting salary for this position is $36,155. Higher starting salary would apply only if a promotional opportunity for a current Arkansas State employee or a former Arkansas State employee with reinstatement rights. The working title for this position is Training Section Chief and is housed under the Preparedness Division. The Arkansas Department of Emergency Management (ADEM) Program Coordinator administers program specific state and federal grant assistance programs. Extensive in-state and some out-of-state travel, as well as frequent week-end and some night time duty assignments. Applicant must be available for disaster duty at any time. Twelve-hour work schedules are possible and all ADEM positions are subject to 24-hour on-call duty in the event of an emergency or disaster. This position is governed by state and federal laws and agency policy.

TYPICAL FUNCTIONS: Ensures training needs assessments are completed on an annual basis and that the training schedule addresses training requests as received during the year. Preparing course materials and equipment in a timely manner; Ensuring material inventories are kept at an adequate level to meet scheduled course deliveries; Preparing classroom facilities prior to course conduct, ensuring all learning tools and aids are on-hand, accessible and in functioning condition; Participating in the instructional process for each class assigned; Administration and evaluation of course exams; Assisting course participants in completing all required documents; Ability to lift 75 pounds above waste level; Ability to stand for extended periods of time. This position will require extensive in-state travel and some out-of-state travel, as well as frequent week-end duty assignments. This position is subject to 24 hour recall in the event of an emergency or disaster where 12 hour shifts may be required in sometimes austere conditions. Other duties as assigned. This position also manages the Hazardous Materials Program for the State and serves as the Agency's liaison to the State Emergency Response Commission (SERC). Serves as the Agency's Subject Matter Expert (SME) on all issues surrounding SARA Title III and the Emergency Planning and Community Right to Know Act (EPCRA) to include collecting and distributing Tier II Data to local jurisdictions on an annual basis.

ADEM is an affirmative action-equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability or political affiliation. Qualified applicants with disabilities may request any reasonable accommodation needed to participate in our application process.

All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.

Performs other duties as assigned.

Applications will be pre-screened for completion and also for the availability to travel.

You may attach a resume however; all the information requested in the Employment History section of the state application must be completed. Incomplete application will NOT be considered. Resumes will not be accepted in lieu of the completed application.

Make sure to include any military service you may have. Applicants claiming Veterans Preference Points (Active Duty Veteran, Widow of Veteran, and Widow of Disabled Veteran) may attach proof of status to application. If selected for interview, it is required that this proof of status be turned in at time of interview in order to receive preference points.

This position has a mandatory 6 month probationary period. This position also requires mandatory 5% contribution to the Arkansas Public Employees Retirement System.

Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans.
Job Details
Position No.: 22088807
Class Code: G175C
Grade: GS06
Salary Range: $36,155.00 - $52,425.00 per year
check required?
Job Type: Full Time
Location Information
Job City: North Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: Erin Townsend
Phone: 501-683-6718
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