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Heritage Agency Director of the AR State Archives
Agency: Department of Arkansas Heritage (DAH)
Office: Arkansas State Archives
Section:
Date Posted: 02/08/2018
Posting Expires: None
Summary
The Heritage Agency Director is responsible for the planning and direction of the overall operation of a Department of Arkansas Heritage agency, providing direction to lower level managers, performing administrative duties and coordinating activities with other work units within and outside the department. This position is governed by state and federal laws and agency policy.
Typical Functions
Plans and directs the overall operation of the Agency within the Department by coordinating and evaluating all aspects of programs and services to ensure goals and objectives of division are met. Works within broad guidelines to develop programs and services to provide efficient operations; establishes policies and regulations for the agency with the advice and support of the Department of Arkansas Heritage director; implements departmental policies and programs, and recommends legislation affecting division. Provides direction to lower level managers and staff by interviewing and selecting managerial level applicants, reviewing and approving selections of lower level managers, and assessing managerial capability of staff in specific areas. Sets priorities and allocates resources. Delegates responsibility for specific programs and projects. Evaluates managersí performance and reviews and approves personnel actions for key positions within the division. Provides guidance and budgetary limitations to lower level managers. Develops budget requests for division; monitors the status of funds for operations and directs adjustments where necessary. Approves/disapproves purchases of supplies and equipment, reviews and approves all contracts, capital improvements, and acquisitions in accordance with agency and departmental policy. Coordinates activities with other work units within and outside the department; serves as spokesman for the agency in promotion and interpretation of regulations, programs, services, and policies, negotiates agreements with other state, federal, local, or non-governmental organizations; provides information to federal, state, and local agencies and officials concerning the impact of proposed legislation and other relevant issues; serves on various committees as a representative of the division or department. Performs other duties as assigned.
Special Job Dimensions
Occasional in-state travel may be required.
Knowledge, Abilities, and Skills
Knowledge of the principles and practices of personnel management. Knowledge of the principles and practices of fiscal management. Knowledge of the principles and practices of long-range planning. Knowledge of state budgetary and fiscal policies and procedures. Knowledge of statutory requirements relevant to work area. Ability to plan, organize, and oversee the work of subordinates. Ability to develop operational goals, plans, policies, and procedures. Ability to estimate and budget for future needs. Ability to evaluate programs and activities. Ability to conduct written and oral presentations
Minimum Education and/or Experience
The formal education equivalent of a bachelorís degree in public administration, business administration or a related area; plus five years of experience in program development and administration, including three years in a managerial or supervisory capacity.
Preferred Qualifications
A doctoral degree in the field of history from an accredited institution of higher education or demonstrated ability to perform the duties of State Historian considering applicants academic background, editorial ability, knowledge of and interest in history, experience in the field of history and other factors relevant to performing the functions of the position.
Certificates, Licenses, Registrations
Must possess a valid Arkansas driverís license if in-state travel is required. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Agency Specific Information
This is a full-time position within the Arkansas State Archives located at #1 Capitol Mall, #215, Little Rock. The position is eligible for full state benefits including health and life insurance, retirement, paid annual, sick and holiday leave.

To find out more about the Arkansas State Archives division of the Department of Arkansas Heritage, please visit archives.arkansas.gov and www.arkansasheritage.com

Applications are accepted online ONLY at www.arstatejobs.com.
The Work History section of the application must be completed even if attaching a resume. Incomplete applications will not be processed.

Please review the functional job description in its entirety below:

CLASS SUMMARY: The Director of the State Archives serves as the State Historian and is responsible for planning and direction of the overall operation of the Arkansas State Archives, providing direction to lower level managers, performing administrative duties and coordinating activities with other work units within and outside the department. This position is governed by state and federal laws and agency/institution policy.


EXAMPLES OF WORK:

1. Plans and directs the overall operation of the Arkansas
State Archives which is a division of the Department of
Arkansas Heritage (DAH) by coordinating and evaluating
all aspects of programs and services to ensure goals and
objectives of division and DAH are met.
2. Works within broad guidelines to develop programs and services
to provide effective and efficient operations; establishes
policies and regulations for the division with the advice and
support of DAH Director and Deputy Director; implements
departmental policies and programs, and recommends legislation
affecting division.
3. Primarily responsible for fundraising and grant writing.
4. Provides direction and supervision to lower level managers and
staff.
5. Sets priorities and allocates resources.
6. Delegates responsibility for specific programs and projects.
7. Evaluates managers' performance and reviews and approves
personnel actions for key positions within the division.
8. Provides guidance and budgetary limitations to lower level
managers; develops budget requests for division; monitors the
status of funds for operations and directs adjustments where
necessary.
9. Approves/disapproves purchases of supplies and equipment,
reviews and approves contracts, capital improvements, and
acquisitions in accordance with division and DAH policy.
10.Coordinates activities with other work units within and
outside DAH; serves as spokesman for the division in
coordination with DAH, negotiates agreements with other state,
federal, local, or non-governmental organizations; provide
information to federal, state, and local agencies and
officials concerning the impact of proposed legislation and
other relevant issues.
11.Serves on various committees as a representative of the
division or department.
12.Serves as the Secretary of the Arkansas History Commission and
the Black History Commission.
13.Performs related responsibilities as required or assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of the principles and practices of personnel management.
Knowledge of the principles and practices of fiscal management. Knowledge of the principles and practices of long-range planning. Knowledge of state budgetary and fiscal policies and procedures. Knowledge of statutory requirements relevant to work area. Ability to plan, organize, and oversee the work of subordinates. Ability to develop operational goals, plans, policies, and procedures.
Ability to estimate and budget for future needs.
Ability to evaluate programs and activities.
Ability to conduct written and oral presentations.

Ability to provide leadership for the acquisition, cataloging, preservation, and accessibility of current and future collections in the Arkansas State Archives.
Ability to develop the divisions constituent relations, including donor and patron relations.
Ability to determine, implement, and enforce division rules, regulations, policies, and procedures concerning archival holdings.
Ability to ensure the utilization of technology to maximize the public's access to historical documents and materials while providing for the records safekeeping.
Knowledge of current trends and developments in the field of Archival Administration.
Skills in historical research and writing.

MINIMUM QUALIFICATIONS:
The formal education equivalent of a bachelors degree in public administration, business administration or a related area; plus five years of experience in program development and administration, including three years in a managerial or supervisory capacity.

PREFERRED QUALIFICATIONS:
A doctoral degree in the field of history from an accredited institution of higher education or demonstrated ability to perform the duties of State Historian considering applicants academic background, editorial ability, knowledge of and interest in history, experience in the field of history and other factors relevant to performing the functions of the position.

SPECIAL REQUIREMENTS:
A pre-employment criminal background check is required. Position is subject to drug screening. In and out-of-state travel is required. Must possess a valid Arkansas drivers license.

Thank you for your interest in employment with the Department of Arkansas Heritage.

Please direct your questions to the contact(s) listed on this posting.
Job Details
Position No.: 22091329
Class Code: P003C
Grade: GS11
Salary Range: $62,531.00 - $90,670.00 per year
Background
check required?
Yes
Job Type: Full Time
Location Information
Job City: Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: Debbie Biggs / Jamie Harrison
Phone: 501-324-9150
Email: debbie.biggs@arkansas.gov / jamie.harrison@arkansa
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