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Job Details
Audit Coordinator
Agency: Department of Career Education
Office: Arkansas Department of Career Education-Three Capitol Mall, Little Rock, Arkansas 72201-1083, Three Capitol Mall, Little Rock, Arkansas 72201-1083
Section: Three Capitol Mall, Little Rock, Arkansas 72201-1083
Date Posted: 11/06/2017
Posting Expires: 11/20/2017
Summary
The Audit Coordinator is responsible for overseeing and coordinating the examining and analyzing of accounting records, compliance audits, and implementing quality assurance programs to verify the accuracy and overall efficiency of internal fiscal and administrative controls. This position is governed by state and federal laws, Generally Accepted Accounting Principles (GAAP), and agency policy.
Typical Functions
Provides general supervision to a subordinate professional and administrative staff by reviewing project assignments and work performed, recommending subordinates for hiring, promotions, and terminations, and conducting performance evaluations. Oversees and conducts compliance, performance, and financial audits for management to assess the effectiveness of controls, the accuracy of financial records, and the efficiency of operations of internal divisions, agencies, and programs. Reviews audit reports, analyzes trends, and reviews audit summaries for accuracy, completeness, and content. Provides advice and technical assistance to auditors on methods of correction of audit exceptions. Reviews financial information to determine and ensure compliance with established criteria and regulations. Provides technical assistance to business entities by interpreting state and federal fiscal policies and directives with application to state fiscal examination. Compiles data and audit information for preparation of reports and records findings and analysis of information for future projections. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of the principles of regulatory accounting procedures. Knowledge of the principles of auditing procedures. Knowledge of manual and automated accounting systems and procedures. Knowledge of GAAP. Knowledge of supervisory practices and techniques. Ability to supervise a subordinate audit and administrative support staff. Ability to interpret and apply rules, laws, and GAAP to specific situations. Ability to interpret and analyze automated accounting transactions. Ability to provide technical assistance to state government officials concerning fiscal policies and directives. Ability to use computer software programs to produce reports and correspondence.
Minimum Education and/or Experience
The formal education equivalent of a bachelorís degree in accounting, finance or a related field; plus five years of experience in accounting, auditing or a related field, including three years in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
The Arkansas Department of Career Education (ACE) is recruiting for a Field Services Audit Coordinator position that will be assigned to the Department of Finance. This professional will be located at Three Capitol Mall, Little Rock, Arkansas 72201-1083.

The Audit Coordinator will function as the Field Services Audit Coordinator. This position is a mission critical financial manager who analyzes accounting records, to verify the accuracy and overall efficiency and effectiveness of fiscal and administrative controls. This lead auditor provides technical assistance and direction to providers for audit compliance and program performance purposes.

The Audit Coordinator is a principal collaborative financial advisor regarding the effective application of the Transparency Act and the Fraud Detection legislation in the agency. This financial manager is governed by state and federal laws, Generally Accepted Accounting Principles (GAAP), state and federal statutes, and agency/institution policy.

Irregular work hours may be necessary, which may include occasional weekends. Extensive statewide and some out-of-state travel are needed, which includes overnight. This position is assigned to the Field Services Audit Section, ACE Department of Finance in Little Rock.

Job Duties and Responsibilities

Ensure each employee is treated with dignity and respect. Establish professional standards and expectations for employee interaction and interpersonal communications.

Conduct and periodically update employee orientation to instruct and to inform new employees regarding: division/department/section/unit operations; approval protocols; current goals and objectives; program/services rules and regulations; expected employee contributions and team participation; and office decorum and etiquette.

Maintain a working knowledge of state absence and attendance policies to verify that bi-weekly timesheets and leave requests are accurate and complete prior to approval.

Adhere to and consistently comply with agency and state payroll processing deadlines to ensure that employees are paid accurately and timely.

Learn and maintain a factual, working knowledge of state and federal policies and procedures, rules and regulations, and established agency administrative practices to instruct employees, audit compliance, and consistency purposes.

Collaboratively critique agency and specific division/department/section/unit goals and objectives to align and complement employee expectations and results.

Establish a results-focused, results-driven functional job description for each position that is aligned with and conducive to achieve current, specific performance outcomes.

Strategically staff positions to achieve performance-based outcomes, and for succession planning purposes. Promptly initiate advertisement and recruitment for vacant positions in accord with established staffing instructions.

Annually assess and establish performance standards for each position to evaluate qualitative/quantitative employee results, relative to the agency mission and department/section/unit goals and objectives.
Regularly engage in formal/informal communication with employees during the rating period to discuss challenges and solutions, work quality, and results.

Provide direction and guidance for the employee to develop a Performance Improvement Plan (PIP) to correct performance deficiencies.

Conduct regular staff meetings to inform, instruct, and to discuss concerns, issues, perspectives, solutions, and to share best practices.

Collaborate with employees regarding specific assignments, division/department/section/unit initiatives, and programs and services effectiveness. Encourage feasible, cost-effective improvement recommendations.

Encourage and support constructive, critical analysis of processes and systems to facilitate feasible, cost-effective improvement recommendations.

Establish, implement, and maintain a proactive department/section/unit staff education and development plan for strategic and succession planning, and cross-training purposes.
Promptly initiate a fact-based, fact-driven Administrative Review to collect and assess information regarding an alleged conduct, policy, or procedure infraction(s) or violation(s). Promptly initiate corrective action for substantiated findings.

Maintain a working knowledge of, analyze, interpret, and apply federal and state education statutes, policies and procedures. Maintain a working knowledge of federal and state budget processes, and grant requirements for audit compliance purposes.

Maintain a working knowledge of and effectively apply federal and state policies, procedures, and guidelines to direct staff for audit compliance purposes.

Provide advice and technical assistance to program managers and providers on corrective actions for audit exceptions.

Conduct in-service technical classes on budget and audit processes to improve compliance results. Assist program managers and grant recipients with corrective action activities for audit exceptions.

Annually evaluate audit assessment tools, performance indicators or outcome measures for all programs and services relative to expenditures.

Conduct financial audits to assess the effectiveness of controls, the accuracy of financial records, and the efficiency of agency operations and programs.

Critique audit reports, analyze trends, and assess audit summaries for accuracy, completeness, and content.

Provide technical assistance to agency staff and program and service providers on methods of correction for audit exceptions, through interpretation of state and federal fiscal policies and directives to enhance compliance.

Read, assess, and interpret financial information to ensure compliance with established criteria and regulations.

Compile data and audit information for preparation of reports and record findings to submit data analysis results.

Exercise responsible discretion and judgment to protect the integrity of confidential client, employee and student information.
Certificates, Licenses, Registrations
Agency Specific Information
The Mission of the Arkansas Department of Career Education is to provide leadership and contribute resources to serve the diverse and changing career educational needs of Arkansas youth, adults, and persons living with disabilities. It is our goal that all Arkansans be prepared to compete not only with their peers across the country, but globally.

The State Board of Career Education is the governing board for the Arkansas Department of Career Education. The Board establishes and maintains system-wide policy and direction in the three areas of responsibilities. The Arkansas Department of Career Education provides daily leadership, technical assistance, and resources to prepare the state's youth and adults to become productive, informed, and creative citizens, workers, and most importantly, leaders.

ACE is comprised of three divisions which are: Adult Education, Career and Technical Education, and Arkansas Rehabilitation Services. The Arkansas Career and Technical Institute (ACTI) is a part of the Rehabilitation Services Division.

ACE oversees career and technical education programs in the secondary schools, secondary area technical centers, adult and youth apprenticeship programs, Arkansas Rehabilitation Services, and adult education programs. ACE also works with the Veterans Administration to approve state educational programs for veteransí benefits, and has oversight authority for the Law Enforcement Support Office 1033 and the Department of Defense 122 Programs.
Job Details
Position No.: 22162867
Class Code: A044C
Grade: GS10
Salary Range: $56,039.00 - $81,257.00 per year
Background
check required?
Yes
Job Type: Full Time
Location Information
Job City: Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: La'Torria Boykins
Phone: 501-682-1497
Email: LaTorria.Boykins@arkansas.gov
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