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Job Details
ACE Program Coordinator
Agency: Department of Career Education
Office: CTE/Monitoring and Assessment
Section:
Date Posted: 06/11/2019
Posting Expires: 06/24/2019
Summary
The Arkansas Career Education (ACE) Program Coordinator is responsible for developing and coordinating the statewide education plan as it relates to either career and technical education or adult education and for providing administrative assistance to school districts outside the state system concerning the granting of Carl D. Perkins Federal Funding, a federal appropriation intended specifically for vocational and technical education. This position is governed by state and federal laws and agency policy.
Typical Functions
Supervises a medium-sized staff of professional and administrative support personnel by interviewing and recommending for hire, assigning and reviewing work, and evaluating employee performance. Provides specialized assistance to vocational and technical educational administrators and instructors by interpreting federal and state regulations pertaining to these applicable educational programs as well as career and technical educationís Carl D. Perkins funding. Develops proposals and operational plans of assigned specialty area(s) within the vocational education division to ensure the establishment of appropriate goals as well as the development of a plan of action to achieve these goals. Develops and recommends policies and procedures for evaluating educational programs; examines existing operational policies as requested by external and internal personnel. Organizes technical assistance teams for examination of career and technical education programs to ensure adherence to regulations for federal and state funding. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of supervisory practices and procedures. Knowledge of federal and state guidelines governing the area of specialty. Knowledge of federally funded assistance program application requirements. Knowledge of the vocational education and/or career and technical education field in which the position will function. Ability to supervise staff. Ability to evaluate the effectiveness of existing program operations. Ability to plan, prepare, and conduct workshops. Ability to develop modifications for policies pertaining to the area of specialty. Ability to create and disseminate functional tasks for unit objectives. Ability to interpret apply federal and state laws and agency policy.
Minimum Education and/or Experience
The formal education equivalent of a bachelorís degree in education, business administration, or a field directly related to the assigned program area; plus five years of experience in education or directly related to the assigned program area, including two years in a supervisory capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Position Summary

The ACE Program Coordinator will function as the CTE Assessment and Monitoring Program Coordinator. This position is assigned to the Division of Career and Technical Education (CTE). The Program Coordinator will provide technical assistance and support to school superintendents, principals, counselors, and teachers on issues related to Career and Technical Education (CTE).

The Assessment and Monitoring Program Coordinator will work closely with the CTE and Curriculum Program Coordinator, CTE Accountability and Funding Coordinator, and will report to the Deputy Director.

The Program Coordinator will provide technical assistance to school districts in regard to program approval and the technical assistance visit process. The Manager will work with business and industry partners to further CTE in Arkansas.

The CTE Assessment and Monitoring Program Coordinator will work closely with agency personnel, Arkansas public schools, and secondary center personnel to provide relevant and rigorous CTE programs to Arkansas secondary students through concurrent credit, industry credentials, and other available options. The Program Coordinator will also facilitate the process for: (1) program of study review and approvals, (2) applications to implement new initiatives received by the agency, and (3) the technical assistance visit process and coordination in collaboration with program coordinators for each area.

Frequent in-state and some out-of-state travel will be required as well as overnight travel.

Education and Professional Work Experience

The formal education equivalent of a bachelor's degree in education, business administration, curriculum, counseling, and preferred knowledge and experience in a field directly related to CTE program areas; plus six years of experience in the field of education or a related field, including one year in a supervisory or leadership capacity. Related education areas for the CTE Assessment and Monitoring Program Coordinator include Family and Consumer Sciences, Business and Marketing Education, Agriculture Education, Trade and Industry, STEM Education, and Guidance and Counseling.

A valid (unexpired) teaching license and professional work experience as a classroom teacher are required for this Program Coordinator position. Strong preference will be given to candidates with assessment and monitoring experience in education, and experience working with school administrators and teachers. Knowledge and experience working with Career and Technical Education also strongly preferred.

The Program Coordinator must demonstrate initiative as a self-starter, be analytically astute, exercise good judgment, and be highly motivated and competent to achieve performance expectations with minimal supervision. This position is expected to identify problems and recommend feasible, cost-effective solutions.

A high level of integrity is essential to be successful as the CTE Assessment and Monitoring Program
Coordinator. The incumbent must effectively communicate orally and in writing, which includes the correct, effective application of grammar, syntax, punctuation, and spelling rules.








Strong writing and verbal communication skills that include the ability to write clear, structured, and articulate letters and documents are required. Technically proficient application of grammar and syntax skills is essential. Proficiency in Microsoft ACCESS (building and maintaining databases) and Microsoft EXCEL is essential. Knowledge of state and federal education law and regulations and experience with educational data are desirable. Presentation experience and skills are needed.


Job Responsibilities and Expected Results

Employee Supervision

Ensure each employee is treated with dignity and respect. Establish employee expectations and accountability for employee interaction and interpersonal communications.

Maintain a working knowledge of and effectively apply agency, state and federal policies, and established administrative practices to ensure consistency and compliance, to direct employees, and to make informed management decisions.

Comply with the protected health information (PHI) provisions of the Health Insurance Accountability Act (HIPAA) to protect the confidentiality and privacy of each employee.

Read, comprehend, and effectively apply federal, state, and agency policies, procedures, and administrative guidelines.

Exercise responsible discretion and judgement to protect the confidentiality of agency, client, student, and employee information.

Establish and sustain a collaborative, results-focused learning work environment to encourage critical thinking, problem solving, innovation, and teamwork.

Comply with the provisions of Executive Order 94-07, to complete all mandated and self-initiated education and professional development and management courses. Effectively apply lessons learned to achieve performance outcomes.

Develop and communicate goals and objectives for the division/department/section/unit to complement agency initiatives. Assess agency goals and objectives to align and integrate them with employee expectations.

Establish and periodically review a results-focused, results-driven functional job description for each position that is conducive to achieve current, specific performance outcomes or results.

Understand and follow the established Personnel Action Request Instructions to manage personnel actions for consistency and audit compliance purposes.

Strategically staff positions to achieve performance-based results, and for succession planning. Promptly initiate advertisement and recruitment for vacant positions in accord with staffing instructions.










Annually assess and establish performance standards for each position to evaluate qualitative/quantitative employee results, relative to the agency mission, the agency strategic plan, and division/department/section/unit goals and objectives.

Regularly engage in formal/informal feedback with employees to discuss challenges and solutions, recommendations, best practices, work quality, and results.

Identify specific performance deficiencies and guide the employee to develop a Performance Improvement Plan (PIP).

Schedule staff meetings to educate, inform, and to discuss concerns, issues, perspectives, and best practices.

Collaborate with employees regarding specific assignments, division/department/section/unit initiatives, program performance, and service delivery assessments. Encourage feasible, cost-effective improvement recommendations.

Encourage and support constructive, critical analysis of processes and systems to facilitate effective improvements.

Advise, contribute, and support a proactive staff development and education program to support the agency mission, and as a part of strategic and succession planning.

Promptly initiate a fact-based, fact-driven Administrative Review to collect and assess information regarding an alleged conduct, policy, or procedure infraction(s) or violation(s). Promptly initiate corrective action for substantiated findings.

Prepare maintenance requests, document problems, and design updates for the web-based accountability portal, prepare written instructions for school administrators regarding the use of the portal, and provide training of local users.

Maintain a working knowledge of and interpret applicable federal, state, agency, and program-specific policies, procedures, regulations, professional standards, and administrative practices for monitoring and auditing compliance and data reporting purposes.

Review assessments for quality and alignment with national CTE standards and collaborate with the other agencies for alignment with state frameworks and standards, review other statesí information and various national resources for CTE best practices, and provide input and recommendations to the Arkansasí CTE operations including policies and procedures.

Develop a strong assessment process for CTE courses that integrate academic and national CTE standards in collaboration with staff, agencies, national partners, and as identified through local needs assessments. Assist with audits of course codes and review of data in collaboration with the accountability and funding program coordinator and CTE and curriculum program coordinator.

Collaborate with curriculum and guidance staff and program area staff regarding Perkins V related transitions in programs of study, academic course alignment, and elective course changes.









Coordinate special projects, project management, staff training, program quality audit processes, program of study audits, certification and program approval process, technical permit oversight and management.

Coordinate and conduct professional development events for CTE teachers.

Coordinate and conduct, as team leader, on-site visits to access programs for compliance with state and federal laws and agency policies and procedures.

Coordinate and facilitate the development and revision of CTE courses, frameworks, competency testing, and policies and procedures.

Provide technical assistance for CTE and Perkins coordinators, school administrators and instructors by interpreting regulations, answering questions, resolving problems as needed.

Review state and federal grant applications for program and project approval.

Supervise technical assistance visits for program effectiveness through on-site visits, program reviews, and desk audits to ensure program compliance.

Plan/organize, and/or present in-service trainings, technology, new courses, and changes in rules and regulations.

Read, understand, comply, and maintain a working knowledge of and interpret applicable federal, state, agency, and program-specific policies, procedures, regulations, professional standards, and administrative practices for monitoring and audit compliance and data reporting purposes.

Preserve the security and integrity of all employee, client, and student data and information obtained for reporting purposes.

Perform other duties as assigned as new state and federal policies or initiatives are mandated.

Certificates, Licenses, Registrations
Agency Specific Information
Applicants must complete each item on the State of Arkansas application to be considered for employment. Incomplete applications and Resumes only WILL NOT be accepted.

If a college degree is required for the position for which you are applying, bring a copy of your transcript with you if you are selected for an interview.

Method of pay is direct deposit. Checking or savings account required if hired.

Participation (6%) in contributory Retirement Plan is required if hired..


Job Details
Position No.: 22080357
Class Code: E061C
Grade: GS10
Salary Range: $56,039.00 - $81,257.00 per year
Background
check required?
Yes
Job Type: Full Time
Location Information
Job City: Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: Shonia Murphy
Phone: 501-682-1808
Email: Shonia.Murphy@arkansas.gov
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