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Job Details
Administrative Specialist III
Agency: Arkansas Department of Labor
Office: 10421 West Markham Street
Section: Code Enforcement
Date Posted: 01/14/2020
Posting Expires: 01/26/2020
Summary
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency policy.
Typical Functions
Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Proficiency using MS Office applications, including Word, Excel, Outlook, PowerPoint, Access. Experience with electronic file management is necessary. Proficiency using the internet to conduct research is necessary. Excellent interpersonal, communications and customer service skills are required. Attention to detail, strong organizational skills, proofreading skills and consistent accuracy of work are essential for success in this position. The highest level of confidentiality and discretion must be maintained at all times.

Certificates, Licenses, Registrations
Agency Specific Information
The Arkansas Department of Labor and Licensing fosters, promotes and develops the health, safety and welfare of wage earners in Arkansas, providing services and enforcing laws to improve working conditions and enhance opportunities for safe and profitable employment.

Reporting to the Chief Electrical Inspector, the functional job duties include the following:
Provides customer service to constituents of the Electrical Code Enforcement Section.
Processes Electrical Licenses. Daily preparing and invoicing of electrical licenses. The includes entering information in the database, printing invoices, printing the licenses and preparing the licenses for mailing.
Prepares monthly license renewal letters for mailing.
Maintains records on Continuing Education requirements for licensees.
Performs Clerical Duties. Answers telephone questions related to the electrical section. Responds to inquiries, both written and verbal. Scans documents into Laserfiche for document storage.
All employees must consistently apply the following organizational values: Commitment, Accountability, Respect, Excellence and Service.

ONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED. Applications must include complete work history and references. A resume may accompany the state application but will not be substituted for any part of the application.

SALARY: Starting salary is $29,046. A higher starting salary would apply only if this is a promotional opportunity for a current State Employee.

Veteran Preference: A copy of the DD214 must be submitted at the time of application, to be considered for Veteran's Preference.

The Arkansas Department of Labor and Licensing is an Equal Opportunity Employer; we will make any reasonable accommodations necessary to ensure equal employment opportunities.
Job Details
Position No.: 22093968
Class Code: C056C
Grade: GS04
Salary Range: $29,046.00 - $42,117.00 per year
Background
check required?
No
Job Type: Full Time
Location Information
Job City: Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: Veronica Alexander
Phone: 501-682-4544
Email: veronica.alexander@arkansas.gov
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