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Job Details
Administrative Specialist I
Agency: Department of Veterans Affairs
Office: Cemetery Division
Section: North Little Rock Veterans Cemetery
Date Posted: 03/19/2018
Posting Expires: 04/26/2018
Summary
The Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency policy.
Typical Functions
Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form lettersMay calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, andprocedures. Ability to communicate both orally and in writing.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
This position will serve as the Cemetery Representative for the Arkansas State Veterans Cemetery in North Little Rock.

Qualified candidate needs to have the ability to work with others and guide families through the interment (burial) process.

Qualified candidate will need to be able to work outdoors in all types of weather conditions and drive to pick up volunteers.

Must have a current AR Drivers License.

Qualified candidate will possess the ability to do Microsoft Word processing of documents, letters, memos and reports.
Certificates, Licenses, Registrations
Agency Specific Information
Benefit Package Includes: Health & Life Insurance, Vacation & Sick Time, Paid Holidays, Credit Union Available, Retirement, Career Service Bonus, and Deferred Compensation.

Direct Deposit is required for employment according to Act 1887 of 2005.

All ADVA applicants must complete a drug screen and background check if applicable.

TWO-YEAR EMPLOYMENT BAN: The following will result in the selectee (whether internal or external applicant) being banned from applying for employment with ADVA for two years:

If the drug test is not performed within 48 hours (unless an extension is granted). If the drug test is positive. A test is considered to be positive if the test results indicate that the sample has been tampered with in any way or that the selectee has attempted to falsify the test results, including the use of masking agents or chemicals.If the selectee fails to appear for drug testing without notifying the hiring official that he/she is declining the position.


ONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED. RESUMES IN LIEU OF A COMPLETED STATE APPLICATION FOR EMPLOYMENT WILL NOT BE ACCEPTED.

It is important that you submit complete and accurate information and that you complete the application form according to instructions. List all prior work experience, beginning with your most recent employment. Include all experience, position held, volunteer or unpaid work; however, you should also include the number of hours per week which you performed these duties. Incomplete applications will not be accepted.

Point of Contact:

Whitney Haynie
Human Resources
501 Woodlane Drive, Suite 230C
Little Rock, AR 72201
Point of Contact: Whitney Haynie
Phone: (501) 683-2446 Fax: (501)682-4833
Email: whitney.haynie@arkansas.gov
Job Details
Position No.: 22094507
Class Code: C087C
Grade: GS02
Salary Range: $23,335.00 - $33,836.00 per year
Background
check required?
Yes
Job Type: Full Time
Location Information
Job City: North Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: Whitney Haynie
Phone: 501-683-2446
Email: Whitney.Haynie@arkansas.gov
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