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Job Details
RECORDS MANAGEMENT ANALYST
Agency: Arkansas Department of Human Services
Office:
Section:
Date Posted: 01/12/2018
Posting Expires: 01/19/2018
Summary
The Records Management Analyst is responsible for ensuring the integrity, accuracy and safekeeping of electronic data and other records by coordinating storage, retrieval, usage, and records retention. Coordinates activities with external auditors, including furnishing copies of audit reports and providing requested information. This position is governed by state and federal laws and agency policy.
Typical Functions
Devises and maintains records systems in various media. Prepares, disseminates, and monitors internal records procedures, as directed. Ensures the security of confidential records and compliance with all rules and regulations, organizational policies, and procedures. Documents process flow and creates/modifies procedures for review and approval. Oversees and analyzes record preparation processes to ensure quality, accuracy, and efficiency. Conducts quality assurance audits. Provides technical assistance, error feedback, and information to the staff. Oversees and analyzes record preparation processes to ensure quality, accuracy and efficiency. Reviews record retention schedule, establishes destruction dates for certain records, and transfers records and data, as needed. Releases information to authorized personnel, following established processes and procedures. Ensures passwords and access to computerized data are assigned, monitored and re-activated when needed. Disburses payment for services associated with records or data systems. May supervise staff by planning, organizing, assigning, and directing work, monitoring job performance, and providing ongoing training. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of statewide information system computer operations. Knowledge of designated data system functions. Knowledge of record management systems and retention policies and procedures. Knowledge of federal laws and regulations and state directives, policies, and procedures surrounding privacy and record maintenance. Ability to analyze, evaluate, and recommend records systems flow.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma; plus four years of experience in records management, administrative support, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Certificates, Licenses, Registrations
Agency Specific Information
Division Name
Division of County Operations

Hiring Official
Kissia Nathaniel

Special Work Condition


Special Application Information
GENERAL INFORMATION:
All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired.
Applications are prescreened according to the state application, addenda, résumé, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview. Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties.
False, misleading, or incomplete statements may result in disciplinary action and possible termination.
Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation.
CONTINUOUSLY ADVERTISED POSITIONS:
Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days. As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select “statewide” from this county list.
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FOR ALL FAMILY SERVICE WORKER POSITIONS ONLY:
Applicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelor’s, Master’s, and Doctorate degrees are valid for such Family Service Worker-type positions:
Behavior Science
Child and Family Development
Child Development
Counseling (any field)
Criminal Justice
Education: Early Childhood, Elementary, Middle Level, Secondary, or Special
Family & Consumer Science
Family Development
Family Services
Home Economics
Human Development & Family Studies
Human Services
Psychology
Rehabilitation Science
Social Welfare
Sociology
Social Work
Mail your transcript to the following address:
Arkansas Department of Human Services
Attn: Recruitment
P.O. Box 1437, Slot W301
Little Rock, AR 72203
The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void.
Job Details
Position No.: 22100790
Class Code: C043C
Grade: GS04
Salary Range: $29,046.00 - $37,759.00 per year
Background
check required?
Yes
Job Type: Full Time
Location Information
Job City: Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: DHS Recruitment
Phone: 501-682-1001
Email: DHS.Recruiting@arkansas.gov
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