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Job Details
ACE Program Advisor
Agency: Department of Career Education
Office: Arkansas Department of Career Education
Section: Adult Education
Date Posted: 06/12/2019
Posting Expires: 06/25/2019
Summary
The Arkansas Career Education (ACE) Program Advisor is responsible for assisting in the development and evaluation of educational programs administered by the Arkansas Department of Career Education throughout the state. This position is governed by state and federal laws and agency policy.
Typical Functions
Monitors budget amendments and expenditure reports of programs, approves/disapproves expenditures; reviews program specific information submitted in the data information systems for program approval. Writes comprehensive reports interpreting and applying federal and state regulations; analyzes end of the year data, and develops analysis reports on areas of concentration for in-service activities. Provides funding grant comments on applications and reviews new program start up grant information; reviews federal and state budgets, project applications, and program grants. Provides technical assistance to programs by interpreting regulations, answering questions, and resolving problems. Evaluates program effectiveness through on-site visits, program reviews, and desk audits to ensure program compliance. Advises local program administration personnel of violations, recommendations, and commendations. Coordinates and conducts education and training improvements to comply with federal and state regulations. Conducts workshops during local meetings and professional conferences. Reviews status and accountability reports for programs. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of federal and state laws regarding licensure within the field of education. Knowledge of educational program development and presentation techniques. Knowledge of teaching principles and methods. Ability to interpret and apply, applicable portions of federal and state regulations governing educational programs. Ability to research, generate, simulate, modify, and conduct educational programs. Ability to prepare, categorize, and document reports. Ability to evaluate applications and their supporting documentation. Ability to prepare present information to various groups orally and in writing.
Minimum Education and/or Experience
The formal education equivalent of a bachelorís degree in education, business administration, or a field directly related to the assigned program area; plus four years of experience in education or directly related to the assigned program area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Position Summary

The ACE Program Advisor will function as the Technical Writing Program Advisor. The Technical Writing Program Advisor is assigned to the Division of Adult Education. The Program Advisor will serve two major functions: 1) as a technical writing specialist, and 2) to provide technical assistance and program monitoring to adult education programs and literacy councils in an Arkansas region through annual site visits, program reviews, and desk audits.

Statewide and some out-of-state travel, which may include some overnight is required. Irregular work hours are expected, which may include some weekend work.


Education and Professional Work Experience

Required Qualifications:
The formal education equivalent of a bachelor's degree in technical writing, English, education, communications, journalism, business, or a related field; plus three (3) years of successful teaching, training, or program management experience. A minimum of two to four years of technical writing experience. Other job related education and/or experience may be substituted for all or part of these basic requirements.

This position requires the ability to analyze data to prepare qualitative and quantitative reports.

Desired Qualifications:
Masterís degree preferred in technical writing, English, education, business, or a related field. Five (5) years of technical writing experience. Experience in training, mentoring, and delivering professional development. Experience reviewing, approving, managing, and overseeing state and federal grants.

The Technical Writing Program Advisor must demonstrate initiative as a self-starter, be analytically astute, exercise responsible judgment, and highly motivated to competently achieve performance expectations with minimal supervision. A high level of integrity is essential to be successful as the Program Advisor. The candidate must effectively communicate orally and in writing, have strong interpersonal skills, and public presentation experience. Management and organizational skills are required, with attention to detail. Proficiency in Microsoft Office products is required.







Job Responsibilities and Expected Results


Technical Writing

Research, outline, write, and edit new and existing content, working closely with the Director, Deputy Director, and support staff.

Independently gather information from subject matter experts to develop, organize, and write procedure manuals, process workflows, standards and policies.

Develop memos and e-mail correspondence on behalf of the Deputy Director

Create, edit, and review documents, reports, web pages, technical manuals, standard operating procedures, instructional and training materials, monthly newsletter, etc. for accuracy of information, grammar, punctuation, language, sentence structure, clarity, etc.

Work with other media such as photographs, drawings, charts, diagrams, and graphics to illustrate content and increase user understanding.

Design and review media presentations using Microsoft PowerPoint and other tools for presentation at state and national conferences.

Perform research and writing technical materials for adult education and workforce related topics.
Assist in the development and review of marketing materials.

Program Advisor

Coordinate, develop, and implement ongoing continuous professional development and technical assistance for adult education and literacy council administrators and other instructional personnel necessary to plan and improve educational programs.

Observe classroom instruction and provide feedback to instructional staff.

Provide technical assistance to adult education programs and literacy councils by interpreting federal and state regulations, answering questions, resolving problems, and advising local programs, etc.;

Evaluate program effectiveness through annual on-site visits, program reviews, and desk audits to ensure program compliance; review status and accountability reports of programs for compliance and performance;


Monitor and approve federal and state grant budgets, amendments, expenditure reports, and project applications of adult education and literacy council programs.

Participate in the submission of federal and state reports; assist in data match and conducting the state and federal funding of programs, assist in writing policies and procedures, and federal state plans.

Conduct workshops and presentations during local meetings and professional conferences;

Protect the integrity of all confidential client, student, and employee information.

Develop and recommend new and revised policies and procedures to respond to changes in the programs and service needs, objectives, and priorities and to improve the effectiveness of the operations.

Coordinate adult education programs and services with educational institutions, businesses, industries, and community and professional organizations to ensure adherence to administrative directives; and to maximize the integration and delivery of the programs and services.

Performs other duties and responsibilities as assigned.


Certificates, Licenses, Registrations
Agency Specific Information
Applicants must complete each item on the State of Arkansas application to be considered for employment. Incomplete applications and Resumes only WILL NOT be accepted.

If a college degree is required for the position for which you are applying, bring a copy of your transcript with you if you are selected for an interview.

Method of pay is direct deposit. Checking or savings account required if hired.

Participation (6%) in contributory Retirement Plan is required if hired..


Job Details
Position No.: 22150730
Class Code: E062C
Grade: GS09
Salary Range: $50,222.00 - $72,822.00 per year
Background
check required?
Yes
Job Type: Full Time
Location Information
Job City: Little Rock
Job County/Region: Pulaski
Contact Information
Contact name: Shonia Murphy
Phone: 501-682-1808
Email: Shonia.Murphy@arkansas.gov
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